Dental Health Info Article

Fast & Easy 24/7 Appointing: The Hottest Trend in Dentistry

Dentistry IQ | February 18, 2015 | Fred Joyal | Founder of Futuredontics

When you want the straight story on how the business side of dentistry is changing, you ask the people who work on the frontlines every day: dental practice office managers. We’ve done just that. Futuredontics® has followed up our 2013 survey of practice management professionals with an all-new study that gave office managers the opportunity to share valuable, personal insights on what it takes to run a successful practice today. The results have been compiled in an exclusive free report: “The Changing Role of the Dental Office Manager.”

 Our comprehensive 22-page report analyzes the results of the online survey of dental office managers conducted the fall of 2014. A total of 1,064 managers nationwide completed the survey. The goal was to examine how dental office managers view a wide range of dental practice business operations, including new patient acquisition and appointing, social media, online reviews, dormant patient reactivation, patient communications and practice marketing.

The report found that dental office managers are much more upbeat about the state of their profession than two years ago. While still being held accountable for a growing list of practice duties, office managers report that the time being spent on each activity is more appropriately balanced than in previous years – due in part to widespread increases in staffing and adoption of various industry tools and services.

Compared with 2013, office managers feel there have been significant improvements in many areas they had previously identified as problematic. One of the most notable is appointing. Many managers are now blocking out time in their schedule that enables them to offer new patients same-day or next-day appointments. As this trend continues and more practices commit to seeing new patients within 48 hours, the impact on show-up rates and production will be considerable.

Large strides have also been made in embracing digital communication. Both in practice marketing and patient communication, office managers revealed a transition away from print media and more utilization of email, text messaging, and online sites and services. In an industry that is traditionally slow to adopt new technology, this is a significant achievement for dental office managers.

There are two areas in dentistry where most practices still appear to be behind the curve, and these should be a primary focus going forward. The first is Yelp. Office managers consistently view online reviews as important – but fewer than 50% have claimed their practice profile on the most popular reviews site in the world. Yelp can no longer be ignored, and becoming active in this space should be an immediate priority.

Second, online and after-hours appointing are here to stay. At a minimum, the practice website should allow patients to request an appointment (but fewer than half of dental practices currently offer this feature). After-hours appointing is increasingly becoming an expectation for tech-savvy consumers, and practices that don’t adapt will forfeit significant potential growth. This is an area where office managers need to lead the practice into new territory, whether by having phone calls route to a staff member’s phone or utilizing a service like 1-800-DENTIST that offers round-the-clock appointing.

Key Findings from The Dental Office Manager’s Changing Role:

• The area that has grown most in perceived importance since 2013 is online reviews.

• The top four areas where office managers feel “too little time” is spent are:

     • Staff Training

     • Practice Marketing

     • Social Media

     • Dormant Patient Reactivation

• 49.1% of dental practices neither interact with Yelp, nor plan to in the future.

• Yellow Page ads are in sharp decline, with a 34% decrease in use since 2013.

• Compared with two years ago, the number of dental practices that schedule a new patient within the first 48 hours has increased by 17%.

• Dental offices are generally not engaging in online and after-hours appointing as much as they should be.

• Postcard usage for appointment reminders has fallen by 28% in the last two years, while email and text messaging have increased.

• Approximately 60% of office managers say the practice has recently hired and now has enough staff to support the number of duties they’re being asked to perform.

To get your free copy of “The Changing Role of the Dental Office Manager” and demo of Futuredontics’ suite of dental marketing solutions, please call 1-855-264-6864 or visit